Technology, Smartphones, Games


How to Use Google’s "Help Me Write" Feature in Gmail

Google, Gmail, AI, Artificial Intelligence, How to

image

Google's "Help Me Write" feature, powered by Gemini AI, is designed to make drafting and editing emails faster and easier. First introduced on mobile, this feature has now expanded to the Gmail web version, helping users create or polish emails with just a few clicks. Here’s a step-by-step guide to using "Help Me Write" in Gmail.

Step 1: Accessing "Help Me Write" in Gmail
  1. Open Gmail: Log in to your Gmail account on the web or mobile app.
  2. Start a New Draft: To use "Help Me Write," begin by creating a new email draft.
  3. Locate the "Help Me Write" Button: In empty drafts, look for the “Help me write” shortcut near the formatting toolbar or in the body of your draft. On mobile, this will appear once you start typing a new message.
Step 2: Using "Help Me Write" to Generate a Draft

  1. Click “Help Me Write”: Select the "Help me write" button. A prompt box will appear, allowing you to enter a brief description of what you'd like to say.

    • Example Prompts:
      • "Draft a friendly follow-up email after a business meeting."
      • "Create a formal invitation for a birthday gathering."

  2. Generate Your Draft: After entering the prompt, click “Create” or “Generate,” and Gmail will produce a full email draft based on your description.

  3. Review and Edit: The draft generated by AI might not be perfect, so take a moment to read through it. You can edit, personalize, and adjust the content as needed.

Step 3: Using the "Polish" Feature for Existing Text

image

Image Credit: Google

  1. Check Your Draft: Make sure your draft has more than 12 words. The "Polish" option appears only for drafts with sufficient text.
  2. Click “Polish”: Select the "Polish" button, which will suggest improvements to grammar, style, and tone, ensuring a more professional or polished look.
  3. Edit if Necessary: As with any AI-generated content, it’s a good idea to review and adjust the suggestions before sending the email.
Step 4: Sending Your AI-Assisted Email
  1. Make Final Edits: Review your email one last time, especially if it’s a formal message.
  2. Click Send: Once you’re satisfied with the email, go ahead and hit “Send” to deliver your polished message.
Additional Tips

  1. Custom Prompts: To get a more tailored response, use specific prompts. If you’re creating a professional email, mention that in the prompt to ensure the correct tone.

  2. Experiment with Tone: "Help me write" adapts to different tones, so if you need something casual or very formal, adjust the language of your prompt accordingly.

  3. Using Gemini for Google Workspace: If you’re a Workspace user, this tool is enabled by default. Workspace users won’t need admin controls to activate it.

Who Can Use "Help Me Write"?

This feature is available for both individual Gmail users with Gemini AI access and Google Workspace customers. It’s enabled by default, so all you need to do is start drafting. Currently, the rollout of the web version is in progress, and full access is expected within weeks.

With Google’s "Help Me Write" feature, you can create emails more efficiently, whether you’re drafting a quick response or polishing a formal message. By following these steps, you can get the most out of this tool, saving time and enhancing the quality of your email communications.